Friday, April 10, 2009

Get In Sync

Keeping files straight between your laptop and your workstation is a matter of technique. The D-65 group takes us through their highly developed procedure.

This Article Features Photo Zoom

in sync
Fig. 1
9 The Import Photos Dialog Box will pop up (Fig. 1):
• File Handling: Choose Copy photos to a new location and add to catalog.
• Copy to: The location where all of our image files reside, our Lightroom_Library Hard Drive on our main computer. In our case, it will be /volumes/ Lightroom_Library/2008.
• Organize: By original folders.
• Don’t re-import suspected duplicate files.
• File Naming: Template Filename because we named the files in the field.
• Information to Apply: None because we’ve applied Develop Settings, Metadata and Key-words in the field.
• Choose 1:1 Initial Previews because we always want 1:1 previews.

10 The files are imported, and all material is now on our main drive. The portable drive can be reformatted and readied for the next location shoot.

Concept Two: You maintain your archive on your studio or home desktop. You’re leaving for a location shoot and you want to bring your entire Catalog and images from studio/home with you. You don’t plan on working on any old images, but you do want the material with you just in case. You have a shoot on location so you’ll be bringing a laptop and external hard drive with you. You may do some work on the files you capture in the field, and your goal is to add these images to your existing Catalog that you took with you in the field. When you return to the home or office, you want to update the Catalog at home with the material you captured in the field.

in sync
FIg. 2
Solution For Concept Two:
1 The easiest and most reliable way to accomplish this is to bring a laptop and an external hard drive large enough to hold the entire Lightroom Catalog and image files that can be reformatted on location. For absolute protection, we like to bring two or three drives on location, duplicating the contents to all three drives just to protect against drive failure, theft or any other unforeseen circumstance.

2 Ideally, reformat the hard drive you’re bringing on location before the trip. We usually use a large 750 GB Seagate or 1 TB Seagate external drive. This drive is reformatted so that there’s nothing on it, and it’s given the exact same name as our main drive at home. We color-code them differently. We do this so that file paths will be exactly the same. If we had different named drives for different locations, our files could lose their paths, and rather than pointing each folder to the right drive, this is an easier solution (Fig. 2).

in sync
Fig. 3
in sync
Fig. 4
3 Before we leave, we copy our Lightroom_Catalog and folders of images from our main Lightroom_Library to the external drive we’re taking on location. Ideally, we accomplish this using Retrospect or other backup software (Fig. 3).

4 We shoot our job and import to the portable drive’s 2008 folder. The job is named yyyymmdd_jobname. In Fig. 4, we’ve imported files into a folder called 20080622_denver.

We tweak files in the field and apply metadata and keywords, edit out those we don’t want, rank and essentially accomplish as much as we can.


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