Friday, April 10, 2009

Get In Sync

Keeping files straight between your laptop and your workstation is a matter of technique. The D-65 group takes us through their highly developed procedure.


This Article Features Photo Zoom

in sync
Fig. 5
in sync
Fig. 6
6 Verify that in Lightroom’s Catalog settings, you have either checked Automatically write changes into XMP or that after you’re done tweaking all your files, you’ve selected all of them and chosen Save Metadata to File (Command S). Fig. 5 shows the 20080622_denver folder with all the raw files and corresponding .xmp files.

7 We return home and plug the external drive into our main computer at the studio or at home.

8 We start Lightroom on the main computer and choose Import from the lower left-hand corner of the Library Module. We select the folder to import.

9 The Import Photos Dialog Box will pop up (Fig. 6):
• File Handling: Choose Copy photos to a new location and add to catalog.
• Copy to: The location where all of our image files reside, our Lightroom_Library Hard Drive on our main computer. In our case, it will be /volumes/Lightroom_Library/2008.
• Organize: By original folders.
• Don’t re-import suspected duplicate files.
• File Naming: Template Filename because we named the files in the field.
• Information to Apply: None because we’ve applied Develop Settings, Metadata and Key-words in the field.
• Choose 1:1 Initial Previews because we always want 1:1 previews.

10 The files are imported. All material is now on our main drive. The portable drive can be reformatted and readied for the next location shoot.

Concept Three: You maintain your archive on your studio or home desktop. You’re leaving for a location shoot and you want to bring your entire Catalog and images from studio/home with you. You plan on working on old images from the existing Catalog, but you also want to add new material. You have a shoot on location so you’ll be bringing a laptop and external hard drive on location with you. When you return to the studio/home, you want to update the Catalog on your main computer with the material you captured in the field and with the material changed in the field. Now we must sync the field catalog and the studio/home catalog.

in sync
Fig. 7
in sync
Fig. 8
Solution For Concept Three:
1 The easiest and most reliable way to accomplish this is to bring a laptop and an external hard drive large enough to hold the Lightroom Catalog and any image files that you want to bring on location.

2
Ideally, reformat the hard drive you’re bringing on location before the trip. We usually take a 750 GB Seagate or 1 TB Seagate external drive. This drive is reformatted so that there’s nothing on it, and it’s given the exact same name as our main drive at home. We color-code them differently. We do this so that file paths will be exactly the same. If we had different named drives for location, our files could lose their paths, and rather than pointing each folder to the right drive, this is an easier solution.

3
Before we leave for location, we copy our Lightroom_Catalog and folders of images to the external drive. Ideally, we accomplish this using Retrospect or other backup software.

4
We shoot our job and import to the portable drive’s 2008 folder. The job is named yyyymmdd_jobname.

5
We tweak our Lightning files in the field and apply metadata and keywords, edit out those we don’t want, rank and essentially accomplish as much as we can.

6
We work on a second folder (Fig. 7) and make changes to keywords, metadata, the Develop module and delete some images and rename the entire group. We’re going to want to have these changes apply to our “main” Lightroom Library and Catalog when we get home. We’re going to want to add the Lightning as new material and we’re going to want to replace or update the Indian Creek folder at home with the changes made in the field.

 

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